Corporate Marketing Operations Coordinator

 

Clear Channel Outdoor

Job Summary:

This position reports to the VP, Marketing Operations and supports the overall operational efficiency of our creative project workflows, using our project management platform, Asana. This position is responsible for internal tool optimization, process standardization, and workflow management.

Job Responsibilities:

• Act as the gatekeeper and point person of incoming creative and production requests for all domestic markets, using our Asana project management platform
• This includes scheduling jobs, moving them through the various stages of development, and assigning the right people at the right time in collaboration with Creative leadership
• Work closely with company stakeholders to understand overall requirements and internal SLAs, ensuring that the department is in compliance
• Work with the creative and production teams to balance the workload, accounting for skill sets, individual speed, vacation, and sick time
• Facilitate creative approvals by routing work to stakeholders for feedback and obtaining appropriate signoffs
• Communicate deadlines and requirements to designers, vendors, and project stakeholders
• Identify improvement opportunities within the current processes
• Identify, review and expedite rush jobs
• Ensure initial job requests have all necessary information and pertinent details
• Track all projects on a project tracker and communicate with stakeholders bi-weekly
• Ensure all tasks are completed/closed and oversee yearend archiving process
• Additional duties assigned as needed

Job Qualifications:

Education

• Bachelor’s Degree preferred in a marketing, advertising, or design
• Equivalent combination of education and relevant work experience will be considered

Work Experience

• Minimum 2 years’ experience in a marketing, advertising, or creative services organization.
• 1-2 years of experience in Project Management

Skills

• Experience in a project management system or platform, Asana preferred
• Clear understanding of the creative process
• Ability to articulate and understand a variety of different organizational teams’ workflows
• Strong attention to detail, solid time management skills and the ability to multi-task/prioritize
• Organized, efficient, and methodical
• Proficient in Microsoft 365 or Office applications (i.e., Word, Excel, Outlook, and PowerPoint)
• Proficient in Mac OSX preferred
• Competent in Adobe software applications (i.e., In Design, Photoshop, and Illustrator) preferred

Competencies

• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture.
• Getting Organized: Is well organized, resourceful, and planful; effective and efficient at marshalling multiple resources to get things done.
• Collaboration: Understands the importance of relationships to enabling effective teamwork. Modifies personal style, focusing on the needs of others, and listening effectively to ensure effective outcomes for group endeavors.
• Communicating Effectively: Writes and presents effectively; strongly gets a message across.
• Getting Organized : Is well organized, resourceful, and innovative; effective and efficient at working with multiple resources to achieve daily/weekly tasks.
• Time Management: Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Action Oriented: Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.

Physical Demands:

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.
• The employee must have the ability to lift and move items up to 15 pounds.Employee must have the ability to see written documents, computer screens and to adjust focus.
• This job is performed in a temperature-controlled office environment.

California Salary Range: $49,920 to $52,000

Bonus Eligible

Comprehensive Benefits package offerings, which includes:

• Multiple Medical, Dental, and Vision Plans to choose from
• Health Care Spending Accounts (HSA and FSA Options)
• Dependent Care Flexible Spending Account
• Optional Short Term and Long Term Disability Plans
• Company Paid Employee Life and AD&D Insurance
• Supplemental Life and AD&D Insurance (Employee/Spouse/Child)
• Voluntary Benefits: Critical Illness, Accident, Identity Theft Protection, Legal Assistance, and Pet Insurance
• Pre-Tax Commuter Spending Account
• Employee Assistance Program (EAP)
• 401(k) Savings Plan with company match
• Paid Time Off (Accrued Vacation and Sick Plans)
• Discounted Gym Memberships
• Professional Development Opportunities
• Employee Resource Groups

EEOC statement

As an equal opportunity workplace, we believe that being your authentic self enables us to deliver innovative advertising solutions while enhancing our communities. Our goal is to foster an inclusive environment where we celebrate you as you are, and value your growth and passion.

Location

VIRTUAL, CA

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.